Enrolment
Form Guide.

How To Complete This Form

The first step is easy, just fill out this form!

We’ve included instructions. You can also call or text on : 07 838 3744 or 027 273 7378.

Complete this Form if you are a Domestic Student

A domestic student, at any time, means a person who is:

Section One | Personal Details

Personal details must be filled out by you. The Ministry of Education requires VARDA to collect this information from you and report on it for statistical and other purposes.

1.1 Title: Please choose the title appropriate to you.

1.2 Family Name: Print your family name in full. If your name on the form is different from the name on your supporting documents, then you must provide evidence of your change of name.

1.3 First name(s): Print all of your first names in full.

1.4 Preferred Name: Print what you prefer to be called (e.g. Maddie, Charlie, etc.).

1.5 Date of Birth: Please complete day, month and year as is on your evidence i.e. Passport or Birth Certificate.

1.6 Male, Female or Gender Diverse: Please tick the appropriate box.

1.7 National Student Number (NSN): This is a National Student Number that is unique to you. This number is a reference to a centralised database that holds basic details such as your name, date of birth and residential status. If you know your NSN insert it on the Application to Enrol form.

Section Two | Contact Details

2.1 Permanent / home address: If you would like your mail sent to a different address from the one you live at, please print the postal address clearly on the form.

2.2 Address while you are studying: Print the address of where you will be living while you are studying with us. If you do not know yet, please let us know as soon as you do.

2.3 Contact Details: Please print your mobile number, telephone number and e-mail address.

2.4 Emergency Contact Person: Please enter the name and telephone number of the best person to contact in the event of an emergency and / or when we are unable to contact you directly.

Section Three | Citizenship

3.1 Select which best describes your citizenship or status. If you select “Other”, please write the details on the form.

If you ticked “New Zealand Permanent Resident”, you will also need to indicate your country of citizenship and provide us with evidence of this, e.g. residency permit.

Section Four | Programme Selection

4.1 Please list the programme(s)/qualification(s) you wish to study at VARDA and enter your intended start date.

Section Five | Previous Education

5.1 Secondary School: Please list the last secondary school that you attended, and please specify in which country.

5.2 Highest Academic Achievement from a Secondary School: Your highest achievement may be a “traditional” award such as School Certificate, or a number of credits / NCEA at a certain level on the National Qualifications Framework. Your NZQA Record of Achievement shows you how many credits you have. If your answer is “Other”, please identify the qualification on the form.

5.3 Transfer of Credit: This is a process whereby you apply to Waikato School of Hairdressing Ltd to credit your prior learning towards the programme / courses(s) you have enrolled in. If you tick “yes”, please contact us.

Section Six | Ethnicity

6.1 If you select “Other”, please complete relevant details.

If you are of Maori descent you must indicate the iwi you have the strongest affiliation to. You may include up to 3.

6.2 If your first language is neither English nor Maori, please specify if you have ever had your English language ability or proficiency tested. Please attach a certificate.

Section Seven | Statistical Information

7.1 Prior Main Activity: Select from the list on the form your MAIN activity or occupation as of 1st October prior to the date on which your programme commences.

7.2 Please state where you first saw / heard about VARDA.

Section Eight | Impairment Details

8.1 Impairment: If the effect of illness, injury and / or other impairment impact on or affect your study, please tick “yes” and complete the impairment section on the form.

Section Nine | Payment of Fees/Course Related Costs

9.1 Please state how you wish to pay for your tuition fees and equipment. You can select either:

TUITION FEES
Debit Credit – Account Name: Waikato School of Hairdressing Ltd T/A VARDA
Public Trust Account
Account Number: 02-0536-0305865-01
Reference: First Name / Last Name

9.2 EQUIPMENT / COURSE-RELATED COSTS

Debit Credit – Account Name: Waikato School of Hairdressing Ltd T/A VARDA
Bank: ANZ
Account Number: 06-0507-0837782-00
Reference: First Name / Last Name

Section Ten | Declaration

To be treated as a domestic student, and so be entitled to the Government tuition subsidy, you must be:

If you are studying overseas full-time and face-to-face at a campus or delivery site of a New Zealand tertiary education organisation (VARDA), you may also qualify as a domestic student if

The 29 approved countries are in the Asia, Latin America and Middle East regions. A full list is available on the Education New Zealand website.

You must provide evidence of citizenship or permanent residency. To do so you must produce one of the following:

You can bring the original documentation to the enrolment desk, alternatively please provide a certified copy. This means a photocopy, photograph or scanned copy of your original document, signed as being a true and accurate copy by a Justice of the Peace (JP), Barrister or Solicitor, Notary Public, Court Register or Deputy Registrar, Member of Parliament, Land Transport New Zealand, Public trust, or local authority employee designated for this purpose. When a learner is in a remote community and unable to access a person listed in the Oaths and Declarations Act, a member of the New Zealand Police, school principal, minister of religion, or general practitioner is acceptable.

International students must bring their passport with them when they enrol.
Please note that your name, date of birth and residency as entered on this enrolment form will be included in the National Student Index, and will be used in an Authorised Information Matching programmes with official government information such as the New Zealand Birth Register, to verify the information provided.

On occasion, more than one National Student Number is created for an individual. The Ministry of Education regularly monitors the quality of the National Student Index and, when duplicates or errors are discovered, it works with providers and government agencies to merge duplicates and correct errors. This may require the documentation you provide at enrolment being shared between agencies authorised to access the National Student Index to make these corrections.

For further information please see: National Student Number (NSN): for schools – Education in New Zealand

PRIVACY | VARDA collects and stores information from this form to:

In signing this enrolment form you authorise the disclosure of your personal information on the understanding that VARDA will comply with the legal requirements in relation to the use and disclosure of personal information, as set out in the Privacy Act 2020, the Education and Training Act 2020 and other relevant legislation. You are entitled to see any information that VARDA holds about you and request to correct any errors in that information. To do so, contact the Enrolments Officer.

NOTE | The Privacy Act 2020 has the stated aim of protecting the privacy of individuals. It also governs the collection, use, storage and disclosure of personal information.

The Privacy Act requires VARDA to collect, hold, handle, use and disclose personal information in accordance with the twelve information privacy principles in the Act.

https://www.legislation.govt.nz/act/public/2020/0031/latest/LMS23223.html

1 This includes legislation governing the maintenance of official records and for accountability for public funding.

SUPPLY OF INFORMATION TO GOVERNMENT AGENCIES AND OTHER ORGANISATIONS

VARDA supplies data collected on this form to government agencies, including:

Those agencies use the data collected from VARDA to:

Your personal details (name, date of birth and residency) as entered on this form will be included in the National Student Index and may be used in an authorised information matching programme with the New Zealand Birth Register.

The government agencies above may supply data collected on this form to Statistics New Zealand for the purposes of integrating data with data collected by other government agencies, subject to the provisions of the Statistics Act 2022. Integrated data is used for the production of official statistics, to inform policy advice to government and for research purposes.

In handling data supplied by you on this form, the government agencies are required to comply with the provisions of the Privacy Act 2020.

Data storage – data collected from tertiary education organisations is now stored in the Cloud. Student enrolment and course and qualification completion data is stored in a Microsoft datastore based in Sydney, Australia.

When required by law, VARDA releases information to government agencies such as the New Zealand Police, Department of Justice, Ministry of Social Development, and the Accident Compensation Corporation (ACC).

Information collected on this form may be supplied to other educational organisations for the purpose of verifying academic records.

FEES
In signing this enrolment form you undertake to pay all fees as they become due, and to meet any late fees and collection charges associated with debt recovery. VARDA’s policy on withdrawal and refund of fees may be obtained from the Enrolments Officer.

RULES
In signing this enrolment form you undertake to comply with the published rules and policies of VARDA regarding attendance, academic integrity and progress, conduct and use of information systems.

What Happens Now

We’ll let you know when we receive your application and contact you if we need further information.

Interview & Additional Documentation

Depending on the programme you have applied for, you may also be required to supply additional information (portfolio, CV) or attend an interview / consultation.

Enrolment Offer

If your application is successful you will receive an Offer of Place. It is important that you sign and return the Enrolment Offer by the specified date as it will expire and you may lose your place on the programme.

Fees Information

By signing and returning the Enrolment Offer you are formally accepted into a programme of study and therefore liable for the associated fees.

NZQA EER

Provider | Category 1

Obtained from the Academy Manager:

Documentation That Must Be Supplied

If this is the first time you have enrolled into a programme /course(s) at VARDA, please attach to your Application to Enrol form a verified copy of either:

Students may supply other evidence of their legal name such as a Marriage Certificate, although evidence of citizenship will still be required.

A verified copy is a photocopy of the original document, which is signed by a solicitor, Justice of the Peace, or authorised VARDA personnel, e.g. a Manager of the Administration Office, as being a true copy of the original.

Domestic Students / International Students

To qualify as a Domestic Student you must meet the criteria set out by the Ministry of Education. You must hold a Residence Permit under the Immigration Act 1987, and satisfy the criteria (if any) set by the Ministry of Education.

Student Checklist

For More Information
If you need help or assistance with filling in this form, please contact the office. Our staff will be able to assist you through the Application process and answer any queries.

Phone: 07 838 3744
Mobile: 027 273 7378
Email: [email protected]